Microsoft’s SharePoint server product dramatically altered the content and records management (RM) markets. Crocker (2015), edited by Smallwood research indicated that previous to SharePoint solutions were somewhat cumbersome, managed large quantities of documents, and required extensive implementation efforts for each business applications. Given all its stated capabilities, SharePoint may be used effectively to help business organizations to govern their information. However, in order to achieve those benefits, the implementing organizations must take a structured approach to the deployment of its SharePoint environment.
Q1: Our case study authors have indicated that, for SharePoint deployments, “an ounce of prevention truly is worth a pound of cure.” Why is that? From our chapter reading, identify and briefly state why the authors were inclined to believe so?
From our weekly chapter reading, digital preservation can be defined as the long-term, error-free storage of digital information, with means for retrieval and interpretation, for the entire time span the information is required to be retained. Though this assessment holds true to the authors, business organizations continue to face significant challenges in meeting their LTDP needs, especially those organizations whose primary mission is to preserve and provide access to permanent records.
Q2: Looking forward, the authors concluded that, there is going to be a great need for collaboration between both internal and external stakeholders to develop governance policies and strategies to govern and control information assets over long periods of time, among other requirements. For this to be achievable, the chapter has identified one most important consideration that must be met. What is that consideration? Identify, and provide a brief narrative to support your answer.